AI Ethics Policy for AICAREAGENTS247

Compliant with California Law and Best Practices

Purpose:

This policy ensures all AI technologies and services provided by [Nonprofit Name] are developed and used responsibly, prioritizing transparency, fairness, privacy, security, and regulatory compliance, especially when serving underprivileged and underserved nonprofits in California.

1. Transparency & Disclosure

Publicly disclose the use of AI systems in operations, decision-making, and services, including clear explanations of their purpose, capabilities, and limitations.

Maintain documentation on training data sources, safety practices, and pre-deployment testing for all AI tools.

Provide accessible channels for stakeholders to ask questions or raise concerns about AI use.

2. Fairness, Bias Mitigation & Non-Discrimination

Regularly audit AI systems to identify and mitigate bias, ensuring diverse and representative training data.

Prohibit discrimination, harassment, or retaliation in any AI-driven process, including hiring, service delivery, or client engagement.

Ensure AI tools are accessible and inclusive, supporting users with disabilities and those from diverse backgrounds.

3. Accountability & Governance

Establish an AI Ethics Committee to review policies, oversee new AI implementations, and ensure alignment with the organization’s mission.

Assign a Chief AI Officer or Technology Lead to oversee AI operations, staff training, and ethical implementation.

Conduct regular audits and third-party risk assessments of AI systems, especially for high-risk applications.

4. Privacy & Data Protection

Adhere to all applicable privacy laws, including CCPA and GDPR, when handling donor or beneficiary data.

Anonymize or de-identify personal data used in AI systems and ensure robust data security and retention protocols.

Obtain informed consent before collecting or processing personal data for AI purposes.

5. Safety, Security & Incident Response

Implement cybersecurity measures to protect AI systems and data from unauthorized access, misuse, or breaches.

Develop and maintain incident response plans for AI-related risks or adverse events.

Monitor for emerging threats and update controls as needed.

6. Compliance & Continuous Improvement

Monitor and comply with evolving California and federal AI laws, including transparency and disclosure requirements.

Participate in voluntary certification or third-party assessment programs as recommended by California’s AI regulatory bodies.

Provide ongoing staff training on responsible AI use, risk identification, and ethical practices.

7. Community & Stakeholder Engagement

Publish this AI Ethics Policy on the organization’s website and communicate updates to all stakeholders.

Solicit regular feedback from partner nonprofits, beneficiaries, and the public to inform policy updates.

Review Cycle:

This policy will be reviewed annually, or sooner if required by changes in law or organizational practice.