Compliance Status Notice

California AI Compliance for Nonprofit Organizations (2025)

1. AI Accountability and Transparency Act (2024)

Scope: Applies to all organizations, including nonprofits, that use AI in service delivery, donor management, communications, or operations.

Key Requirements:

Disclosure: Nonprofits must clearly document and disclose all uses of AI in their activities (e.g., on websites, privacy policies, grant applications).

Staff Training: All staff and volunteers must receive training in AI literacy, data privacy, and ethical use.

Record-Keeping: Maintain detailed records of AI systems in use, their purposes, and any changes or updates.

Client Communication: Be able to explain how AI is used to clients, donors, and regulators upon request.

Noncompliance: May result in loss of state funding or grant eligibility.

2. California Digital Equity Bill (2024)

Scope: Applies to nonprofits receiving state funds or grants.

Key Requirements:

Digital Inclusion: Organizations must demonstrate efforts to bridge the digital divide, especially for underserved and disabled populations.

Accessible AI: Programs and digital resources, including AI tools, must be accessible to people with disabilities (e.g., screen reader compatibility, alternative input methods).

Reporting: Nonprofits must report on digital equity initiatives and progress.

3. California Consumer Privacy Act (CCPA) & Amendments

Scope: Applies to nonprofits handling personal data, especially if using AI for data analysis or communications.

Key Requirements:

Consent: Obtain clear consent for data collection and AI processing.

Data Minimization: Collect only what is necessary.

Security: Implement robust cybersecurity and privacy safeguards.

United States AI Compliance for Nonprofits (2025)

1. Federal Executive Order on Safe, Secure, and Trustworthy AI (2024)

Scope: Applies to all organizations, including nonprofits, using AI in any capacity.

• Key Requirements:

  Transparency: Disclose AI use in public-facing materials and to stakeholders.

  Workforce Training: Provide ongoing AI literacy and upskilling for staff.

  Ethical Use: Follow federal guidelines for responsible, unbiased, and safe AI deployment.

  Risk Management: Regularly assess and mitigate risks of bias, discrimination, or unintended harm from AI systems.

2. Data Privacy and Security Laws

Scope: Applies to any nonprofit collecting, storing, or processing personal data.

Key Requirements:

Compliance with federal data privacy laws (e.g., HIPAA for health data, FERPA for education data).

Cybersecurity: Protect data from breaches, especially when using AI-powered analytics or automation.

Best Practices for Nonprofit AI Compliance

Document and Disclose AI Use: Maintain clear, up-to-date records and inform stakeholders of all AI applications.

Train Staff Regularly: Offer ongoing education on AI, privacy, and ethical use.

Prioritize Accessibility: Choose AI tools that are usable by people with disabilities.

Monitor for Bias: Regularly audit AI systems for fairness and inclusivity.

Stay Informed: Monitor new laws and partner with compliance experts or organizations like AICAREAGENTS247.

Engage Stakeholders: Communicate openly with donors, clients, and the public about AI use and safeguards.

Why Compliance Matters

Legal Requirement: Noncompliance can result in loss of funding, exclusion from grants, or reputational harm.

Trust & Transparency: Builds confidence among donors, clients, and the community.

Efficiency & Impact: Ensures AI is used responsibly to maximize your nonprofit’s mission.

AICAREAGENTS247 is a nonprofit public benefit corporation, recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code.
We are registered and in good standing with the California Attorney General’s Registry of Charitable Trusts.

Our organization is committed to full compliance with all applicable federal and California nonprofit laws and regulations.
Copies of our IRS determination letter, IRS Form 1023, and the three most recent IRS Form 990 filings are available for public inspection upon request or on our website.

To verify our registration and compliance status, please visit the California Attorney General’s Registry of Charitable Trusts Search Tool.

For questions about our compliance, annual filings, or to request public documents, please contact us at [info@aicareagents247.org] or [phone number].

AICAREAGENTS247 is dedicated to transparency, accountability, and ethical stewardship in all our programs, including our appreciated property donation and AI automation resource initiatives.